Abstract Submission

ABSTRACT SUBMISSION IS NOW OPEN

GENERAL INFORMATION & DEADLINES

OVERVIEW OF DEADLINES

15 January 2024

Paper/Panel/Roundtable Submission opens

13 March 2024

Paper/Panel/Roundtable Submission deadline

18 April 2024

Acceptance e-mails sent

18 April 2024

Registration opens

16 May 2024

Registration deadline for conference participants

28 June 2024

Online programme published

SECTION LIST

Abstracts are to be submitted into one of the following thematic sections.

Submission deadline

Individual papers and roundtable or panel abstracts are to be finalized and submitted electronically via the online submission system by 13 March 2024.

Late submissions: Abstracts received via e-mail, or received after the deadline will not be accepted and therefore will not be considered for the programme.

Submission details and guidelines

All individual papers and roundtable/panel submissions should be written in English and respect all the below-mentioned guidelines.

Paper and roundtable/panel submission platforms

There are two separate submission platforms: one for individual paper submissions and one for roundtable/panel submissions.

Roundtable/panel submissions

Roundtable/panel organizers act as chairs and must upload the title and abstract for the entire roundtable or panel as well as the titles and abstracts for individual papers. Chairs act as the contact person for the panel/roundtable and will be responsible for relaying any information received from the conference organizers.

Roundtable composition and structure

A Roundtable is a freer form of discussion around a common theme. Each roundtable consists of 1 chair and 5 to 6 speakers.

Panel composition and structure

Each panel consist of 1 chair, 5 panel papers, and optionally 1 discussant (subject to section chairs’ approval). Panel sessions last 90 minutes, including a maximum of 5 presentations, discussant comments (optional), and a Q&A with the audience.

Abstract word length and format

Abstract titles should not exceed 150 characters and should be written in sentence case, without capital letters except where commonly used. Abstracts should not exceed 1800 characters. No pictures, tables, charts, or additional files should be included with the abstract. According to the submission platform, all submissions must include a title, abstract, and full list of co-authors or participants with their affiliations and e-mail addresses.

Section choice

All submitters should choose both a preferred section and an alternative section in case the abstract is not accepted in the preferred section.

Co-authoring

Up to 10 authors can be listed under one abstract, including the presenting author.

Individual Participation limit

Submitters may submit up to two paper abstracts and two panel/roundtable abstracts. Any abstracts submitted over the limit will not be considered. Please note that each participant is limited to a maximum of four contributions/roles – whether as a paper giver, roundtable speaker, chair, or discussant (each role counts as one contribution). The Section and Programme Chairs further reserve the right to re-assign chairs/discussants should there be a clash or should a participant exceed their maximum number of appearances.

Inclusion and diversity requirements

While composing panels/roundtables, please actively consider making them diverse and inclusive. Male-only panels will not be considered.

Roles

The panel chair oversees the smooth functioning of the panel. This involves providing clear instructions to each speaker before the start of the panel about their allotted time, making sure that each speaker keeps to their time, and moderating audience questions and discussions. It is the responsibility of the panel chair to ensure adequate time for discussions. When applicable, the discussant should discuss important takeaways from the panel, and highlight key insights of each paper whilst providing constructive feedback. Discussants are encouraged to provide detailed feedback on papers by email after the event. The panel chair decides the time allotted to the discussant, but this is usually not more than 10 minutes.

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Evaluation process, decisions, and registration

Submitters will receive an acceptance/rejection notification via e-mail by 18 April 2024.

Evaluation

All submitted panels, roundtables, and paper abstracts will be subject to a review process after the abstract submission deadline. Abstracts will be reviewed by the Section Chairs under the overall guidance of the Programme Chairs.

Programme

Accepted submissions will form the preliminary conference programme and as such will be presented onsite. By submitting an abstract the author(s) agree to the display of the abstract in connection with the conference on the EISA website. It is understood that they are not relinquishing copyrights to the Conference or EISA. The final programme will only include registered authors and will be published online by 28 June 2024. Abstracts not suitable for display will be rejected. Please have your abstract checked for correct spelling, punctuation, grammar, and formal structure. The organiser reserves the right to edit abstracts before display if necessary. The Section and Programme chairs reserve the right to make any subsequent programme changes if needed.

Registration

Participants must register by 16 May 2024. Those who are not registered for the Conference by the deadline will not be included in the final programme.

Cancellations

Each year, the EISA receives many more applications than places we have available. Participants should therefore make the commitment to attend and participate in our events seriously. If an accepted participant cannot attend the conference, they should inform the thematic section chairs and the conference organisers as soon as possible.